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USF Calendar of Events Submission Guidelines

USF Calendar System Upgrade

As of December 9, 2024, the main USF Calendar has been replaced with a new system. The instructions below have been updated to reflect the new process. 

Anyone with a NetID can submit an event to the calendar. However, no event will post to the calendar without administrator approval. Submissions are reviewed once a day (Monday - Friday) between 8:00 - 8:30am, excluding holidays. Anything submitted after that time will be reviewed the following business day. The administrator reserves the right to deny any event posting at any time for any reason.  

Contact webservices@usf.edu with any questions or to modify an already existing posting. 

PLEASE NOTE: CONTENT MUST BE SUBMITTED AT LEAST THREE BUSINESS DAYS BEFORE YOU WANT THE CONTENT TO DISPLAY ON THE CALENDAR.

To submit an event for consideration:

1.  Go to usf.edu/calendar.

2.  Click the "Submit events to the USF Calendar," button which is located at the bottom of the page.

3.  This will take you to USF's universal NetID login screen, if you aren't alread logged in. Log in using your NetID and password.

4.  This will take you to the submission form. 

5.  Fill in the required fields, including the event's title, description, date, and time. You can also include cost information and an event URL, if applicable.

Please add any information in the "Event Description" field that should be viewable on the calendar. Anything in the "Comments to the Administrator" field does not appear to the public. For example, if you want to include information on joining a Microsoft Teams meeting via phone, add that in the "Event Description". Teams URLs can be added to the "Event URL" field.

You can also use the "Event URL" to link to any files (jpg, PDF, etc.). 

6.  After you have completed all required fields, click the "Submit Event" button.

Notes:

  • Most campus locations already exist within the menu and only the main building is in the drop down menu (not every room within that building). For example, you will see "Marshall Student Center", not "Marshal Student Center Room 3707". If you do not see your location, or to indicate a specific room, please include that information within the "Event Description" field and select "See Description" from the "Location" dropdown menu.
  • "Event Organizer" MUST be a unit, not an individual. (i.e. USF Athletics, not Rocky the Bull). Many units already exist within the menu. If you do not find your unit's contact information in the menu, or want to indicate a specific person, then please include that information within the "Event Description" field and select "See Description" from the "Event Organizer" drop down menu.
  • The "Featured Events" category is reserved for the main calendar administrator only and is not to be used. If you mark soemthing as "Featured Events", the calendar administrator will remove it and pick the most appropriate category for your event.  

Submissions are approved once a day (M-F, excluding holidays) only, typically prior to 9am.

For additional assistance, any questions, or to make changes to an already approved event, please email webservices@usf.edu.